Promo Engine, for your team
Somebody at your church uses Promo Engine to plan what gets promoted and when. You've been added so you can see what's yours. This takes about three minutes to read and then you're done.
What this is
Your church plans its promotion in one place — every post, email and announcement, with a date and a name on it. When something is yours, you get an email and it shows up on your list.
That's the whole thing. You're not expected to plan anything or learn a system. You're here to see what you owe and tick it off.
Getting in
You'll have had an invitation email. Click the link, choose a password, and that's your account. After that you sign in at promoengine.church/signin with your email and that password.
Invitation links only work once and expire fairly quickly. If yours has, ask whoever invited you to send another — it takes them ten seconds.
Your list
My items is everything assigned to you, soonest first. Nothing else in the church is on it.
The circle on the left is how you mark something done. Click it when the work exists — not when it goes out.
What the dates mean
This is the only thing worth learning properly.
- Ready by — when your work needs to exist. This is your deadline.
- Goes out — when people see it. Usually somebody else's job.
A post going out on Wednesday might need to be ready by Sunday, because somebody has to schedule it, check it, or build it into something bigger.
Doing the work
Click any item to open it. You'll see two halves.
The brief
What it is and why, from whoever assigned it — plus links to anything you need, like the brand folder or a sign-up page. That part is read-only.
The work
This half is yours. Paste a link to whatever you made — the Canva design, the Drive folder, the draft doc — and add a note if there's anything worth passing back. Then hit Save.
Links rather than uploads, on purpose. What you make already lives somewhere; a copy stored here would just go out of date.
Ticking it off
Click the circle on the left of the row. That's it. If you tick something by mistake, click it again.
Get it in your calendar
Worth two minutes, once. Click your name in the top right and you'll find a calendar link. Copy it, then:
- Google Calendar — Other calendars → + → From URL
- Apple Calendar — File → New Calendar Subscription
- Outlook — Add calendar → Subscribe from web
After that your deadlines just appear alongside everything else in your life, and update themselves when things change. Calendars refresh every few hours rather than instantly, so give it a bit.
While you're on that page you can also fix your name, add what you do, and change your password.
Asking for something to be promoted
If you're running something that needs telling people about, use Ask for something rather than catching someone in a corridor. It goes to whoever runs communications, with everything they need to decide.
Two things make a request easy to say yes to:
- Who it's for, in a sentence. “Anyone with school-age kids” is much more useful than “everyone”.
- Where people should go — a sign-up link, a page, a person to talk to.
Ask early. Something three weeks out can be promoted properly; something next Sunday can't, however good it is.
Questions
I can't see something I know is mine
Check the Range filter at the top — it defaults to this week. Widen it and it'll be there.
I've finished but the date has passed
Tick it anyway. Late and done beats late and unclear.
I can't do this one
Say so early rather than near the date. Whoever assigned it can move it or give it to someone else, and both get harder the closer it gets.
Anything else
Ask whoever runs Promo Engine at your church — they can see everything and change anything.